If you already run a business abroad, you can set up a branch or a representative office in Poland (see biznes.gov.pl for details on how to do this).
To run a business under the same principles applicable to Polish entrepreneurs, you need to be a citizen of a Member State of the European Union (or of the European Economic Area) or hold a special permit (e.g. permanent or temporary residence permit, refugee status, or a valid Polish Card).
When you decide to establish a business in Poland, you may choose from a range of legal forms. Each of them offers different possibilities and imposes various obligations. The two main forms of business activity in Poland are as follows:
Some activities are subject to additional requirements. For example, if you want to act in Poland as an insurance agent or a broker, you must notify the Polish Financial Supervision Authority (Komisja Nadzoru Finansowego, KNF). Residents of non-EU countries need an additional permit to establish a company in Poland. If you want to sell excise goods in Poland, you will also need a tax representative's authorization. To see if your business is subject to additional requirements, go to the PKD code browser (link).
The multitude of legal forms and the number of permits an entrepreneur needs to obtain from various authorities makes the whole process difficult to navigate. Consider using the services of a professional legal or accounting consultant who will help you avoid potential mistakes and choose the most suitable form of business and taxation.
Registering your business is easy as long as you know which documents you need. You register as a sole proprietorship in the Central Register and Information on Economic Activity (CEIDG). Commercial companies need to be registered in the National Court Register.
If you have a Trusted Profile or a qualified electronic signature, you can submit your applications to KRS and CEIDG via the Internet. While the CEIDG platform offers an English version, registering in KRS requires knowledge of the Polish language.
To conduct your business and benefit from it legally, you need a business identification number (REGON). It is also a good idea to get a company stamp to validate any future business documents. The REGON number is assigned automatically when the company is registered in CEIDG or KRS
Let us not forget taxes! You need to apply for a personal tax identification number (NIP) at the local tax authority competent for your business's registered office. When you register in CEIDG, the NIP number will be assigned to you automatically. Sole proprietors pay the Personal Income Tax (PIT), and companies pay the Corporate Income Tax (CIT). You will also need to choose the method of taxation.
If you have any doubts about paying taxes in Poland, you cancontactthe National Tax Information at the following telephone numbers:
Every entrepreneur needs to register with the Social Insurance Institution (Zakład Ubezpieczeń Społecznych, ZUS) and pay obligatory health and social insurance premiums. In addition, you can choose to pay voluntary sickness insurance contributions.
The entry in the Central Registration and Information on Business (CEIDG) is free of charge! The registration fee for entering the company into the National Court Register (KRS) is PLN 250. There is also a PLN 100 fee for a mandatory announcement in the Court and Economic Monitor (Monitor Sądowy i Gospodarczy). When registering a company, you also have to pay the tax on civil law transactions (PCC). The tax base (0.5%) is the value of your share capital reduced by the fees paid to the KRS and the Court and Economic Monitor.
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